How to Do a Physical Stock Count in a Retail Shop (Without Closing for a Day)
A practical, section-by-section method to count stock, find differences and correct your records — with a scanner or just a phone.
NEWInventory + POS for Indian shops
Know every item, in every store and bill it in seconds.
Barcode POS, live stock across your shops and godowns, size–colour variants, batch & expiry, IMEI tracking and price labels. Simple enough for one counter, strong enough for a chain.
- Free plan
- Works on mobile & PC
- Excel import
3*8901234567893Cotton shirtBlue · M1₹899
Steel bottle 1LBatch B242₹540
Notebook A5scanned ×33₹135
Total₹1,574
UPICashCard
Stock · Notebook A5
Main Store42
Godown180
Low stock
Bottle 1L4 left
Shirt M2 left
Printed 40 labels50×25 mm roll
Transfer receivedGodown → Main
15Shop types ready
12Voucher types
33Stock & sales reports
7Label & tag layouts
Features
From the counter to the godown, every piece counted
One app for billing, stock, labels and reports — on your phone or PC.
Scanner-first POS
USB / Bluetooth scanner or phone camera, 3*code for quantity, hold & recall bills, split payment, credit and change calculation — billing in seconds.
Stores & godowns
Unlimited branches with their own stock and bill series. Transfer stock in transit, receive at the other end, and see every branch together.
Size × colour variants
One style, many sizes and colours — each with its own barcode, price and stock. Built for clothing, footwear and furniture.
Batch & expiry (FEFO)
Batch number, MFG and expiry on every purchase; billing picks the earliest-expiring batch first; expiry report before it is too late.
IMEI / serial & warranty
Track every phone or appliance by IMEI or serial number — scan the serial to sell it and see its warranty later.
Barcode labels & price tags
Auto EAN-13 barcodes. Print on 50×25 / 38×25 rolls, 100×50 tags or A4 sheets, with MRP strike-through and batch/expiry.
Physical stock count
Scan the shelf, compare with the system and post one adjustment. Write-offs with reasons: damaged, expired, lost, sample.
Excel in, Excel out
Import items with opening stock, parties and even many bills from one Excel file. Every report exports to Excel or CSV.
Profit & stock reports
Daily sales with profit, item and staff-wise sales, stock valuation, reorder list, dead stock and fast-moving items.
GST bills via OneLedger GST
Connect OneLedger GST and every sale becomes a GST invoice with its print designs — while stock stays here.
One app, any size
Easy for one counter. Strong enough for a chain.
Small shop
Start in two minutes, on your phone
No training needed. Pick your shop type and start billing.
- Free plan and small low-cost packages
- Phone camera works as the barcode scanner
- Categories and item fields ready for your trade
- Daily sales, cash/UPI collection and low-stock list
Growing business
Stores, godowns and teams under control
See the whole business, while each branch works on its own.
- Branches and godowns with own stock and bill series
- Transfers in transit until received
- Staff roles, branch limits, hidden cost & profit
- Excel bulk import, bulk price change, GST link
How it works
Live in 3 simple steps
-
Step 1: Pick your shop type
Sign up with your mobile number. Categories and item fields are set for your kind of shop.
-
Step 2: Add or import items
Type a few items or upload your Excel list with opening stock. Barcodes are made for you.
-
Step 3: Scan, bill, restock
Bill from the POS, print labels, and let the reorder report tell you what to buy.
Pricing
Small packages for small shops. Room to grow.
Start free, pay only when you need more.
NEW Every new account gets a 30-day free demo with all features — then continues on Free.
Free
Start free — for a small counter
₹0free forever
300 bills / month
200 items
1 user
1 store
- Items, stock, POS billing, sales invoices & returns, parties, payments, daily reports
- Quotations / estimates & sales orders
- Barcode labels & price tags (roll + A4)
- Barcode POS & GST-ready bills
- Monthly bill quota resets on the 1st
Small shop
Mini
Small shop, one counter
₹99
/ month
Unlimited bills
1,000 items
1 user
1 store
- Everything in Free, plus:
- Purchase bills, purchase orders, purchase returns, payments out
- Stock in / out, write-offs, adjustments, physical stock count
- Excel import / export & bulk tools (price change, bulk print)
- OneLedger GST billing link (GST invoices, designs, returns)
- Unlimited bills
Small shop
Shop
Busy store with staff
₹249
/ month
Unlimited bills
5,000 items
3 users
1 store
- Everything in Mini, plus:
- Job cards for service / repair (vehicle, device)
- Profit & analysis reports (item / staff / hourly, dead stock, fast-moving, movement)
- Staff logins with roles, branch limits & permissions
- Unlimited bills
- 3 staff logins
Most popular
Growth
Store + godown or 3 outlets
₹499
/ month
Unlimited bills
Unlimited items
8 users
3 stores / godowns
- Everything in Shop, plus:
- Multiple stores & godowns, branch transfers, branch-wise reports
- Unlimited items & bills
- 3 stores / godowns with transfers
Business
Chains, distributors, wholesalers
₹999
/ month
Unlimited bills
Unlimited items
25 users
10 stores / godowns
- 10 stores / godowns
- Priority support
Enterprise
Your features, your limits
Let's talkprice on request
Unlimited bills
Unlimited items
Unlimited users
Unlimited stores
- Unlimited branches & users
- Data migration & onboarding
Prices in INR, GST extra. Change plan any time. Need a walkthrough first? Book a free live demo.
OneLedger Inventory comes with 15 ready shop types — hardware, grocery, clothing, footwear, pharmacy, mobile, electronics, auto parts, garage, furniture, decor, stationery, cosmetics, tools and general stores. Each category picks the right item fields (size/colour, batch/expiry, IMEI, part number…), and a mixed shop can use categories of different types.
No. You can search items by name or tap them from a quick grid. A USB or Bluetooth scanner makes billing faster, and on a phone you can use the camera as a scanner.
Yes. Every branch — store or warehouse — has its own stock, bill series and staff access. Move goods with a branch transfer (in transit until received) and view reports per branch or all together.
Yes. Upload an .xlsx or .csv file; columns are matched automatically and errors are shown row by row. You can import items with opening stock per branch, batches and serials, parties, and even many bills at once.
Bills made here are GST-ready. For full GST invoicing, print designs and GST returns, connect OneLedger GST in Settings → GST Billing: each sale is sent there automatically while stock stays in Inventory.
Yes. The Free plan covers a single counter with a monthly bill quota, and new accounts can try every feature in a free demo first. Small paid packages start low, and you can upgrade whenever your shop grows.
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Count less. Sell more.
Set up your shop in two minutes — free, no card needed.
Contact
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Questions about plans, moving from Excel or another software, or setting up branches? Send a message and we'll call you back.
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